How to Plan the Perfect Outdoor Wedding in Vail with Tent Rental Co.

Vail, Colorado, is a stunning location for an outdoor wedding, with its breathtaking mountain views and charming alpine ambiance. To ensure your special day is flawless, it's essential to have the right setup. At Tent Rental Co., we specialize in providing high-quality wedding tents and accessories that will make your outdoor wedding unforgettable. Here's a comprehensive guide to planning the perfect outdoor wedding in Vail with Tent Rental Co.

1. Choosing the Right Tent

Selecting the appropriate tent is crucial for creating the perfect wedding atmosphere. Consider the following options:

Clear Span Tents: Ideal for large weddings, these tents offer unobstructed interior space and can be customized with clear panels to showcase the surrounding scenery.
Sailcloth Tents: Known for their elegant, flowing lines, sailcloth tents add a touch of romance to any wedding. They are perfect for both daytime and evening events.
Frame Tents: Versatile and sturdy, frame tents are great for weddings of any size. They can be set up on various surfaces and offer flexibility in design and layout.

2. Planning Your Layout

A well-planned layout ensures that your wedding runs smoothly. Here are some tips for arranging your tent and accessories:

Dining Area: Allocate sufficient space for dining tables and chairs, allowing guests to move comfortably.
Dance Floor: Create a designated dance floor area to keep the celebration lively.
Lounge Area: Set up a cozy lounge area with comfortable seating for guests to relax and socialize.
Ceremony Space: If you're hosting both the ceremony and reception under the tent, plan a beautiful ceremony space with an aisle and backdrop.

3. Decor and Lighting

Enhance the ambiance of your tent with the right decor and lighting:

Lighting: Use a combination of string lights, chandeliers, and uplighting to create a warm and inviting atmosphere. Consider adding fairy lights to the tent's exterior for a magical touch.
Florals and Greenery: Incorporate floral arrangements and greenery to bring the natural beauty of Vail into your tent. Hanging installations and table centerpieces can add elegance and charm.
Linens and Draping: Choose linens and draping that complement your wedding theme and color scheme. Soft, flowing fabrics can add a romantic feel to the space.

4. Weather Considerations

Vail's weather can be unpredictable, so it's important to be prepared:

Heaters and Fans: Ensure your guests' comfort by renting heaters for cooler evenings and fans for warmer days.
Tent Sides: Have tent sides available to protect against wind and rain while maintaining an open, airy feel.
Backup Plan: Always have a backup plan in case of inclement weather. Our team can help you prepare for any situation to keep your wedding on track.

5. Additional Rentals

At Tent Rental Co., we offer more than just tents. Enhance your wedding with our additional rental options:

Tables and Chairs: Choose from a variety of styles and sizes to suit your wedding theme.
Dance Floors and Stages: Create a designated area for dancing and entertainment.
Lounge Furniture: Add stylish lounge furniture for a comfortable and chic guest experience.
Dinnerware and Glassware: Complete your tablescape with elegant dinnerware, glassware, and flatware.

6. Coordination and Setup

Our experienced team will handle all aspects of tent setup and breakdown, ensuring a seamless experience:

Site Inspection: We conduct a thorough site inspection to determine the best placement for your tent and equipment.
Professional Setup: Our crew will set up your tent and accessories efficiently and securely, allowing you to focus on other wedding details.
On-Site Support: We provide on-site support during your event to address any last-minute needs or adjustments.

Ready to Plan Your Vail Wedding?

With Tent Rental Co., you can create the outdoor wedding of your dreams in Vail. Our high-quality tents, comprehensive rental options, and exceptional customer service make us the perfect choice for your special day. Contact us today to start planning your perfect wedding.